Administrator, Benefits, Payroll and HR Systems

Qualified candidates please apply online at: https://home.eease.adp.com/recruit/?id=10475781

 

Purpose: Administer employee benefits, payroll, and human resource information systems in accordance with applicable law, procedure, policy, and best practices, in support of HR department initiatives to reach more people, build a strong organization, and make a positive impact in the community

Division: Finance & Administration

Department: Human Resources

Reports to: Sr. Manager Human Resources

Status: Regular, Full-Time, Exempt

 

KEY JOB RESPONSIBILITIES

I.  Administer Employee Benefits Plans

  1. Maintain current knowledge of benefits laws and regulations, and update practices and systems accordingly; provide in-house expertise
  2. Act as primary liaison with all benefits brokers and third party administrators (TPA’s) to select, renew and modify all employee benefit plans
  3. Lead KCTS Health and Retirement Committee in evaluating benefit plan options and making recommendations to management
  4. Develop and maintain systems and materials for communicating information about benefits to employees for purposes of education and compliance with notification requirements
  5. Conduct orientation and ensure enrollment of employees into the appropriate employee benefit plans and process employee benefit changes
  6. Reconcile billing to ensure accurate charges  for all employee benefit plans
  7. Promote employee benefit plans and wellness
  8. Manage the annual open enrollment process for health and welfare benefits
  9. Manage employee leave programs including FMLA, WLAD, STD and LTD
  10. Work with TPA to provide COBRA continuation of benefits in accordance with ERISA
  11. Maintain benefit files including plan documents, plan forms, and summary plan descriptions
  12. Conduct and/or assure discrimination testing for retirement plan and take corrective action as needed
  13. Administer unemployment claims
  14. Manage annual 401(k) audit engagement
  15. Administer 401(k) plan including processing contributions, matches, & requests for withdrawals, etc.
  16. Research vendors and make recommendations

II. Administer Payroll

  1. Manage KCTS 9 payroll systems and processing and train employees on proper use
  2. Accurately apply the terms of the collective bargaining agreement(s) to payroll processing
  3. Provide reports and schedules for financial and regulatory audits and for internal use
  4. Process payroll for Pacific Coast Public Television Association (Canada) in accordance with Canadian payroll practices
  5. Comply with tax recordkeeping and filing requirements
  6. Maintain current knowledge of payroll laws and tax regulations, and update practices and systems accordingly; provide in-house expertise
  7. Prepare quarterly Washington Department of Labor & Industries return
  8. Maintain electronic and hardcopy payroll and benefits records in accordance with document retention policy
  9. Reconcile and prepare payments for payroll liability accounts

III. Administer Human Resource Information Systems

  1. Maintaining quality and consistency of core HRIS database information
  2. Develops, designs, tests, implements, maintains, and enhances HRIS control tables and coding
  3. Researches and recommends HR information systems involving integration of multiple platforms, vendor products, and other technological opportunities.
  4. Troubleshoots, analyzes, detects, identifies and corrects technical problems and deficiencies at the application level
  5. Runs scheduled reports and creates reports as needed
  6. Function as project manager for human resource system migrations, upgrades, vendor integration, and projects
  7. Develops and maintains applicable service agreements
  8. Coordinates the resolution of vendor problems and ensures that actions are in compliance with internal policies and HR practice
  9. Provides technical assistance and training to HR staff and other users

IV. Collaboration

  1. Interface with Accounting staff to provide information, analyses, and internal audit
  2. Assure appropriate back up for payroll processing by training assigned staff
  3. Work with department users of a variety of modules and/or systems to provide technical assistance, troubleshooting, and training
  4. Provide HR reporting for internal and external parties as required
  5. Maintain effective communications and confidentiality of highly sensitive personal records and information
  6. May provide general Human Resource support to the department
  7. May serve on various organizational committees
  8. Assist Sr. Manager of HR with HR Committee of the KCTS governing board with agenda materials development and/or research

 

COMPETENCIES AND BEHAVIORS

Due Diligence

Ethics and Integrity

Job Knowledge/ Technical Skills

Judgment and Problem Solving

Planning and Organizing

QUALIFICATIONS AND ABILITIES

  1. BA or BS in Accounting, Business or Human Resources, or equivalent job experience required
  2. Three years’ experience in Payroll lead position required
  3. Advanced experience with an HRIS required. ADP experience required. Canadian Payroll a plus
  4. Experience administering employee benefit plans, including 401(k) administration, required
  5. Experience and familiarity with HR systems including performance management, applicant tracking, document control; SharePoint experience preferred
  6. Working knowledge of MS Office including intermediate Excel expertise required
  7. Experience in a unionized environment strongly preferred
  8. Ability to sit and type at a keyboard for long periods of time
  9. Regularly report to work as scheduled
  10. Work independently and collaboratively to accomplish responsibilities, goals and projects
  11. Follow company policies and procedures
  12. Model and promote KCTS 9 Core Competencies and Values
  13. Organize time, materials, and information for efficient access and use
  14. Maintain records and confidentiality appropriately
  15. Exhibit good communication skills through effective writing, speaking and listening
  16. Interact positively with people at all levels of the organization
  17. Adapt performance as priorities and circumstances change